‘Tighten security at registries’

The Central Regional Minister, Mrs Ama Benyiwa Doe, has emphasised the need for Metropolitan, Municipal and District Assemblies (MMDAs) as well as regional offices to tighten security at their registries to protect confidential documents and letters that are kept with them.

In the estimation of the regional minister, the registry is a very important outfit for government because it keeps all information and documented records, hence the need for the place to be kept secured to ensure that all information are adequately protected.

She therefore called for the need for every organisation to make sure that those who take care of the registry are adequately trained to keep records at the appropriate places for them to be retrieved easily.

The regional minister said this last Tuesday during a two-day workshop on documentation and records keeping for selected staff of the 17 district assemblies in the region as well as staff of the regional co-ordinating council in Cape Coast.
Mrs Benyiwa Doe observed that most registries in the various districts have letters put on wrong files, whiles others have loose security at their registries, thus allowing people to easily have access to them.

She also mentioned congestion and irregular spraying of registries as some of the factors that make documents to be easily infested with bacteria and difficulty to trace files.
She charged the district assemblies to collaborate with management of their various organisations to find solutions to some of these problems.

She expressed the hope that the workshop will help assemblies improve on their records keeping and management at their registries to ensure efficiency.

The head of the Local Government Service, Mr Akwasi Opong-Fosu, in a speech read on his behalf said records keeping and management is the solution to many problems in organisations and advised the participants to take the training serious.
He disclosed that the rational for the training was to ensure that participants acquire the best practices and establish efficient and effective standards in records keeping at their offices.

Mr Opong-Fosu noted that the role of the local government is growing with its success being measured in terms of responsiveness and accountability to citizens, indicating that it is through proper records keeping and management that local government can solve most of the problems facing communities in the country.
Again, he disclosed that his outfit will draw a monitoring itinerary to visit all districts to ascertain whether the knowledge acquired at the training workshops are being put to effective use.